Success Story: Best Practices from Recent Meetings & Events

Success Story: Best Practices from Recent Meetings & Events

As we collaborate with you to host your programs and events in a safe manner, we share the following Venetian Clean best practices from recent groups that have met at The Venetian Convention & Expo Center.

One program, HIMSS-21, was profiled in Convene magazine with 12 takeaways from a “fully vaxxed” conference.  In the article, the medical conference shared that only six out of the 19,000 in person attendees reported positive test results as of Aug. 23 — or .03 percent. For context, it is estimated that the rate of breakthrough infections nationwide is .02 percent.

The United States government recently lifted travel restrictions beginning in November for international travelers who are fully vaccinated against COVID-19. For meetings with a significant international component, this is welcome news. Here is an example of the process one meeting used to require proof of vaccinations.

Proof Of Vaccinations

Should you wish to require proof of vaccination for all attendees, our dedicated Venetian Meetings team will guide you through successful implementation.

Many groups utilize a digital health pass through a technology partner, such as CLEAR Health Pass. You may also wish to hire an outside party to manage the vaccination credentialing process (including on-site, in-person validation) so that your team can focus on your event.

Here is one example of a two-step verification process for a recent event, HIMSS-21. Every attendee, exhibitor, and event staff member had to complete a two-step process to gain access to the event campus.

Step 1: Validate vaccination status
This could be completed online in advance through two different methods, or on-site. Both online and on-site options were available for domestic and international vaccinations.

Step 2: Bring proof of vaccination validation
Attendees were asked to bring their validation or confirmation from Step 1, along with valid ID, to a registration area for badge pickup. Once a registrant received their badge, they satisfied the Right of Entry requirements and were able to move freely about the campus.

Extensive communication was provided to all attendees in advance. Detailed instructions outlined the vaccination validation and verification process, as well as Badge Pick-Up Requirements. This allowed Registration to flow smoothly, as dedicated agents validated vaccination status and provided the details of all on-site health and safety protocols.

Mask Communications

At the JCK trade show, all indoor activities required the use of a face mask, per state of Nevada mandates. To properly communicate these requirements with attendees and exhibitors, show management teamed with The Venetian Resort to add additional signage during show move in. Some takeaways:

  • Advance and ongoing communication is key. Since exhibitors and attendees come from different places, they are not necessarily aware of the state rules in Nevada.
  • Signs should use the word “mandatory” in communicating mask requirements. It is helpful if they are co-branded by both the venue and the show and reference the state mandate.
  • Signs should be posted at every entrance and throughout the show floor.
  • Show Management should have extra masks on hand, for exhibitors and attendees if needed.
  • Add additional greeters to show floor to monitor attendees and exhibitors and provide them with masks for attendees who need them.

We look forward to welcoming you and your attendees to The Venetian Convention & Expo Center.